PakOffice is currently available as a single-user personal platform providing tools for managing official business activities.
It provides various tools for users to maintain their office record. We are and will keep updating these tools to improve the quality and provide new tools.
Currently available tools are:
A very simple tool for maintaing the record of your tasks. You just enter the necessary information about the task to create a task and then simply keep on recording its progress.
It includes following information:
The date when the task is being recorded.
An optional numeric field for setting reference to any document in the documents archive.
Subject is the most important parameter for a task as it helps to identify the task.
Any additional detail information related to the specific task.
For grouping the task on the basis of the Assignee.
The priority level of the task (e.g., Low, Medium, High) to help you focus on what matters most.
The deadline or the date when the task was actually finished.
Current state of the task, such as Active or Inactive.
Progress on the each task can be maintained by adding the progress. The progress for each task contains following parameters:
The date when the progress is being recorded.
The progress required to be recorded.
Optional field to record if the task is further assigned to another person.
Current status of the progress, such as Active or Inactive.
This helps you to take notes. By keeping notes, it becomes easy to track the progress of daily activities.
It includes following information:
The date when the note is being recorded.
The note
This helps you to categorize your notes. Currently, these types include General, Important, Pending and Completed.
An optional numeric field for setting reference to any document in the documents archive.
Here you can keep record of your documents by entering it's necessary information and also upload the document as archive.
It includes following information:
The date when the document is being recorded.
This can be anything like Letter, Notification, Office Memorandum, Warning, Presentation, etc. Choose this carefully as it will further help categorized search for a document.
It is an optional number that might be mentioned on the documents for referencing purpose. You can ignore, in case of its absence.
The date pertaining to the creation / issuance of document. In case it does not relate, the current date will be taken as its date by default.
Subject is the most important parameter for a document as it helps to identify the document.
An optional field to record any additional information about the document.
An optional field to record the creator / initiator of the document.
Note: Please also note that when an entry into the document is created, the document is assigned a unique number. It is recommended that the number be written/affixed on the original document for system reference purpose. You will aso note that in various other tools, a numeric field as "Reference", has been included to link that record wth the specific document in the documents record.
Here you can record and track the list of visits conducted by your employee(s).
It includes following information:
An optional numeric field for entering the reference number to the documents.
Subject is the most important parameter for a visit as it helps to identify the visit.
This can be either Local or Abroad.
This can be either Official or Personal.
The City/Country or Region where the visit has been conducted.
The Visit From date..
The Visit To date.
Any other detailed information pertaining to the visit.
This pertains to keeping record of employees. Before adding employees, you will need to add the names of the department(s).
You will also need to add some Employee Types e.g. Daily Wages, Regular, Contractual etc.
In case, you dont have any departments or Employee Types, you can add a generic Department or Employee Type e.g. General.
It includes following information:
The full name of the employee.
An optional field as many organizations assign ERP Numbers to their employees to mainitain their record.
The CNIC number/identification number of the Employee. This is also optional
The Type of the employee, as mentioned above.
The department to which the employee belongs.
The date when the employee was appointed/hired.
The designation of the employee.
Any other detailed information pertaining to the employee. You can also use this field for any information that has not been added as field.
The items inventory is used to track the inventory items. Before adding an item to the inventory you will need to add Item type(s), for easy categoriezation i.e. Vehicles, Computers, Laptops, Stationary etc.
You further have an option to assign these items to the employees, to keep track of issued items.
It includes following information:
The type of item as deliniated above.
The date when the item is being recorded.
The name of the item.
Any other detailed information pertaining to the item.
Optional field to record the Serial number of the item for identification.
Any other detailed information pertaining to the item. This can be used to further track any changes in the item's inventory history.
Keep list of Departments in the Organization. In case there is not department in your setup, you should add a department as 'General' or with the name of your organization.
Keep track of the employees when they are posted from one department to another.
Here you can manage and keep record of your contacts.
Many organizations prefer to keep record of the incoming / outgoing calls by the dignitaries/high grade officers. This tool can be used for this activity.
This tool can be used to schedule / keep record of events i.e. meetings, conferences, seminars, briefings, demonstrations etc.
It includes following information:
The From datetime / starting datetime for the event.
The To datetime / ending datetime for the event.
The type of event.
This can be either, Normal, Important or Most Important.
The title of the event.
The employees / persons attending the event.
The venue for the event where it is scheduled to happen.
Any other detailed information pertaining to the event.
